Under Archive file , click Browse to specify a new file or location if you do not want to use the default file or location. Select the Include items with "Do not AutoArchive" checked check box if you want to override a previous setting to not automatically archive specific items.
If you choose to manually archive these items during this procedure, the items will again be subject to the Do not AutoArchive setting unless you manually override that setting again in the future. Note: Outlook automatically creates another archive file for items in the folder and location specified. Manage and organize. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help.
Can you help us improve? Online Archive is a feature for Microsoft enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies. Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily.
For users who have large mailboxes in a Office Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster.
Mail that is older than the specified time can be moved from both the Inbox folder and the local Archive folder. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. Because this is an established name, and because Online Archive is an existing feature, we decided to keep both the same. AutoArchive is an older Outlook feature that allows automatic moving of old mails to a.
This means that the messages are removed from the server and are harder to find through search. If the hard drive that contains the AutoArchive. Online Archive is an enterprise-grade replacement for AutoArchive. Archive older items manually in Outlook for Windows. Create a subfolder. Manage and organize. Archive in Outlook for Windows. Outlook for Microsoft Outlook Outlook More Why does the new archive feature have such a similar name to Online Archive?
Type the name for the file next to "File Name" in the File Explorer window. Use the drop-down menu next to "Save as Type" to select a file type to save the email. This saves the email to the folder you selected. Alternatively, you can drag and drop the emails from Outlook to the folder you want to save them to. Method 2. It's the second option in the File menu.
Select "Export to a file" and click Next. Use this option to export your email messages to a local file on your computer. Select "Outlook Data File. This option exports your email folders as a. Select a folder to export and click Next. Click the email folder you want to export. This is the folder that will be exported as a. To select all emails, click your root email address at the top of your list of email folders. Click Browse. It's to the left of the "Save exported file as" field. This allows you to select a location to save the file to.
Select a save location and click Ok. Use the File Browser window to select a location where you want to save the file to. You can select a Quick Access folder to the left, or click a folder in the menu. Click Ok to select a location. Click Finish. It's at the bottom of the "Export Outlook Data File" window.
Create a password and click Ok. If you want to password protect the file to prevent others from accessing the file, enter the password in the fields that say "Password" and "Verify Password". If you do not wish to create a password, leave these fields blank.
Click Ok when you are done. This saves your emails as a. It may save quickly or it may take a while depending on how many emails you want to save. Method 3. Launch Outlook or You may have an Outlook shortcut on your desktop or in your taskbar, or you can find it in the Start menu.
If you are not signed in automatically, enter the email address and password associated with your Outlook account. Select an email to download.
In both versions, double-click the email you want to download and open it. Assign a name to the file, browse for a path to save it and click Next. Click Finish. Steps are as follows: Open Microsoft Outlook. Select email messages. Select Save As. Assign the file with a name and browse a file saving location.
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